Job Information
Job Description
We are seeking a highly capable and organized Executive Secretary to provide professional administrative support to our client.
The ideal candidate will be a smart and experienced individual with a proven track record of success in executive-level support roles. This is an excellent opportunity to join a dynamic and fast-paced environment, working closely with a visionary CEO to drive our company’s success.
Responsibilities:
- Act as a gatekeeper and manage the CEO’s calendar, emails, and phone calls, ensuring efficient prioritization and timely responses.
- Coordinate and schedule meetings, conferences, and appointments, both internally and externally, making travel arrangements when necessary.
- Prepare and edit correspondence, presentations, reports, and other documents on behalf of the CEO, maintaining a high level of accuracy and confidentiality.
- Conduct thorough research and compile relevant information and data for the CEO’s decision-making processes.
- Maintain and organize executive files, records, and documents, ensuring easy accessibility and confidentiality.
- Liaise with internal and external stakeholders, including board members, clients, partners, and employees, representing the CEO with professionalism and tact.
- Assist in the preparation of board meeting materials, agendas, and minutes, and coordinate follow-up actions as required.
- Manage special projects as assigned by the CEO, ensuring timely completion and delivery.
- Handle sensitive and confidential information with the utmost discretion and integrity.
Requirements:
- Bachelor’s degree or equivalent qualification is preferred.
- Minimum 3-4 years of experience as an executive secretary or in a similar role supporting C-level executives.
- Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.
- Exceptional verbal and written communication skills, with a keen eye for detail and accuracy.
- Proficient in using productivity tools, such as Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong interpersonal skills, with the ability to build relationships and work collaboratively with individuals at all levels of the organization.
- Demonstrated ability to exercise sound judgment and discretion when handling sensitive and confidential information.
- Proactive and resourceful problem solver, capable of working independently and taking initiative.
- Professional and polished demeanor, with a high level of integrity and ethical conduct.
If you are a smart, motivated, and detail-oriented professional who thrives in a fast-paced environment, we invite you to apply for the position of Executive Secretary. This role offers competitive compensation, benefits, and the opportunity to work alongside an inspiring CEO. Join our client’s team and contribute to the success of the company!
To apply, please submit your resume and a cover letter highlighting your relevant experience and qualifications. Only shortlisted candidates will be contacted for an interview.
